Archiving old emails you don t want to delete is a good way to keep the size of your outlook mailbox manageable. Apart from archived emails you can get the archived calendars contacts items notes etc.
Your outlook data files can be found in c users username documents outlook files by default only replace username with the name of your windows user account.
How to get an email out of archive outlook. Select clean out items older than to set the archive properties for the folder. Archived files are saved as an outlook data file which has a pst prefix. If your missing email is the archive folder you can drag and drop it from there to the folder where you want it to be.
With pressing ctrl 6 keys simultaneously to show the folder list and then click corresponding folders under archives in the navigation. Setting up the archive folder outlook versions 2007 and 2003 open the folder list and right click on the one you want to use as the archive for your emails. Select the archive outlook data file.
Your outlook mailbox is only so big and it s a good bet that you won t stop getting email anytime soon. If you don t want to keep archiving for outlook items any more you can turn off the outlook archive function. Then you can access all archived emails easily.
Shift to the mail view and click to open the archives folder or its subfolders in the navigation pane. Just as there are a few different ways to archive emails in outlook there are multiple ways to find those messages when you need them learn how to access archived emails in outlook using the method that corresponds with the way that you stored them initially. You can also retrieve an archived message using the move tool to move an archived message into another folder.
Select properties select the autoarchive tab. In the delete group select archive. This tutorial will show you how to manually cancel or turn off the auto archive function in.
To keep it from filling up you can move old items you want to keep to an archive a separate outlook data file pst that you can open from outlook any time you need it. Items are still available on your phone or other devices through the archive folder archive items in outlook select one or more messages in your inbox or other folder to archive. Use the same drag and drop technique i described above for the deleted items folder.
After enabling auto archive function in your outlook an auto archive dialog box will display on time to remind you of archiving the items. To archive in outlook 2003 click file archive personal folders or select individual folders if you wish enter the date choose a location for your archive file give it a name or go with.